FlinkISO QMS Software
Ver 2.x QMS User Manual

Document Management

Before adding Quality Management Documents

Before adding qms documents, you must already have following masters ready.

Once you have these ready, you can start adding your existing documents to the quality management system.

Adding QMS Document Categories

Adding Document categories, is same as adding any masters. You can add document categories one-by-one or use Bulk Add method.

Click on at the top, which will take you to the Document Category section. Click on button to add categories one-by-one or use Add Bulk button for add bulk.

While Bulk Add, use CSV format where each each new category will be added as new line < Enter > and Category Short Name and Category Name will be seperated by COMMA. e.g:
Short Name, Name< Enter >
M,Manual
F,Format
P,Procedure

Proceed with document creation once all these masters are ready.

Best Practices

Add all branches/ departments/ employees before you proceed to creating documents

Make sure that all the Standards & Clauses are added properly

Make sure that all the Document Categories are added and linked with correct Standards

If you already have existing documents, keep them handy in a folder, so you can upload them easily

Avoid spaces, special characters in file names

Adding your First QMS Document

Click on icon at the top menu to goto QC Document index page.

QMS Document Index Page

Click on icon at the top menu to goto Add New QC Document form.

Add QMS Document

Allowed File Types doc, docx, txt, odt, xls, xlsx, csv, ppt
Allowed File Size Max 25MB
Parent Document If the document is derieved from any parent document
Document Number Number as per your document
Document Version Number Version Number as per your document
Date Created Document Creation Date
Date Of Issue Wnen document is issued
Effective From Date Date from which document will be adopted
Date Of Review +3 Years from Date Created
Revision Date +7 days from Review Date
Date Of Next Issue +7 days from Revision Date

Note:

You can manually change all these fields.

If the document you are adding, already has a change history, add it here.

Document Change History

Document Sharing / Distribution

You can share a document while creating it or uploading it. You can share the document Branch-wise, Department-wise, Designation-wise or User-wise

Note:

If you have a small team, use Share With Users option. Other options are best suitable for large organizations

When you are adding the document, share it only with Approver & Issuer and/or with the member who is co-authering the document with you

Once the document is approved & issued, share the document with rest of the members, while you are Publishing the document

You can change the document sharing from Edit page

Note:

If you want to co-aouther a document along with another member, upload the document & share the document with that member only, while keeping the Document Status as Draft.

When you share the document with the member/s, they will be able to see these shared documents on their dashboard. These users can Open & Edit these shared documents in draft mode along-side with the creator or other members (see Real Time Document Collaboration section below).

FlinkISO™ uses ONLYOFFICE™'s colloberation module for this purpose.

Once the document is ready, you can use FlinkISO™ Approval Process to send the document to Approver & Then Approver can forward this document to Issuer for final issue. While issuing the document, mark the document as Published/Issued and add rest of the members who can access this document.


Note:

When you share the document, restrictions as per User Access & Roles will apply.

Real Time Document Collaboration

Co-author documents with your colleagues in run-time. Upload and save the document in Draft mode, then open the document from Edit page and share with whom you would like to share to the document. Add their names to Sharing Panel. Turn on "Co-Editing Mode" from the Edior and Click Submit.

Real Time Document Collaboration Note: Document & its content inside editor is only for demo purpose only. We do not provide/sell any manuals,formats along with the application.




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What Clients Say?
testimonials

The FlinkISO Online System certainly has revolutionized our business, it certainly allows us to work "smarter not harder".

The online tracker, database, reports, and graphs etc, have outperformed our initial system.

All the documentation is accessible at the press of a button, needless to say we are proud to be affiliated with you and with this level of professionalism.

Mrs. V. Donjeany
LEPRO Corporation CC, South Africa.


We have been using FlinkISO as our Quality Management software for the past year and we are extremely satisfied with the software and services offered.

The support team installed the software for us and worked with us to customize our Quality Management website which made the transition from a paper based system to an online one effortless.

They always respond promptly to any questions or inquiries and have processed our web customization requests with speed and reliability.

I would highly recommend their services.

Priyangi Perera
Pro-Lab Diagnostics, Round Rock, Texas.

Happy Customers!
across the globe

lepro pro-labs univida acekraft wello solidus honix htsi

India

Techmentis Global Services Pvt. Ltd.
D-502, Om Elegance-3 CHSL, Malad West, Mumbai 400065, MH, India.
+91 9820 567801 | [email protected]

India

GK Consulting Delhi, India.
+91 9999 478640 | [email protected]

South Africa

Junto Group
Madison Square Offices No.1,5th Street, Northwold
+27 11 251 6300 | +21 76 264 9884