Document Management Software
FlinkISO document management software allows you to add various standards, clauses & document categories. Once the standards, clauses & document categories are added, you can start creating your quality management documents from within the system.
FlinkISO™ 2.x is now integrated with ONLYOFFICE™ Community Editors, which provides most of the features of native Office softwares like Microsoft Office, Libre Office, Open Office, Numbers, Pages etc, without requiring to install anything on your machine, and you can still enjoy all the features of these applications from within the system.
Key Features
Integrated with ONLYOFFICE Doc Editors
No Need to purchase multiple software licenses
Create Documents/ Spreadsheets within the system
Document Version Control
Collaborate, Share, Live Chat while creating & editing documents
Securely Store & Access all your documents on a Centralized Location
Strong control over who can View/ Edit these documents
Export Document/ Spreadsheet as PDF with Password & Digital Signatures
Integrated with ONLYOFFICE
Document Management Software Features
Create Documents within the qms software or upload any document to the system.
Edit documents within the qms software. Multiple users can edit a single document in collaboration.
Version control each document with unique number. Auto archive old versions.
Search documents by number, category, prepared/ approved by, issued by, dates & more.
Securely store all your documents. Access is restricted to authorised users only.
Get read receipts for each document shared with the users.
Link multiple documents with each other and access them together.
Upload additional supporting documents.
Document Security
Users do not have direct access to doc, docx, xls, xlsx files. They can only open these files via ONLYOFFICE Editors with secure connection. To download these QMS documents, they must use download PDF option. Each downloaded PDF will have password protection, along with the details of user who had downloaded the file, issue number and timestamps. Entire download history is recorded and is visible and traceable on each QMS Document's View Page.
Tracking and Identification
Under FlinkISO QMS software, each document would contain following meta details for tracking & identification:
- Name
- Document Number
- Standard
- Category
- Clause
- Date Created
- Issue Number
- Revision
- Document Status
- Prepared, Issued & Approved by
Distribution
Each document created, can be shared with one or more users. Only users with access will be able to view/ edit the document.
User Access Controls
From this section, entire user access control for the Document Management Software is defined as well. Every Custom Form created in the Document management software is linked with the QMS Document. Users with access to these documents automatically get the access to linked forms.
To learn more about Access Control in detail, visit: https://www.flnkiso.com/manual/user-access-controls.html
Adding Child/ Linked Documents
For each document you create in FlinkISO Document management software, you can add multiple child/ linked documents. These documents will by default inherit access from the parent document. You can add as many linked documents under the parent document. You can also create Custom Forms for these documents. Custom Forms created under child/ linked documents will get connected to custom forms created for the parent document. You can also define at which stage data for these Child Custom Forms is to be added while adding data for the parent Custom Form.
Linked documents are displayed under the parent document on the index page.
View/ PDF Download
Document Advance Search
Search documents by name, number, preparer, approver, issuer, standards, clauess, dates, revision number etc.
Available Modules
These readily available forms are created within the system without any coding. Similar to these forms, you can create your own forms & modules on-the-fly without any help from experts and with zero-coding.
Audit Management
Add Audit Schedules, Audit Checklists, Audit Findings, Assign findings to users with target dates.
Audit Management
Change Control
Have complete control on your documents & processes. Lock documents which are under review.
Change Control
Management Review
Schedule management review meetings, send email alerts to invitees, assign agendas and more.
Management Review
Customer Complaints
Record every Customer Complaint and assign them with target dates to users, send email alerts.
Customer Complaints
Corrective Actions
Create and track Corrective Actions performed. Use drag and drop to create the Custom Forms.
Corrective Actions
Employee Training
Add training details of employees or departments. Keep track of all the Trainings and Evaluations.
Employee Training
Device-Equipment
Use ready forms and add Devices/ Equipment list along with Manufacturer and Supplier Details.
Device-Equipment
Calibrations
Add Devices/ Equipment to the system. Define your Calibration Method and add Calibration Details as per defined.
Calibration
You can customize all these existing modules & forms without any coding. You can add/ remove fields, change field locations, resize them, hide/ show fields on index page, restrict users from editing fields etc. You can also add your own business rules, email notifications, custom alerts & tasks and much more.
More Features
ONLYOFFICE Doc Editors
With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.
Document Version Control
Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.
Security
Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.
Validation
HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.
Access Control
Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.
Approvals
Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.
Lossless Migration
With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.
Upload / Create
Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.
Scheduled Data Entry
You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.
Centralized Data
Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.
Drag and Drop
To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.
Digital Signature
Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.
