User Creation

Adding Users

Before adding users, you must already have following masters ready. Refer to our earlier manual section on how to prepare these masters.

  • Branches
  • Departments
  • Designatiions
  • Employees

After adding employees, goto Employee section from clicking on icon from user's dashboard.

It will take you to the employee page. Employees, with users already created will be shown in green icon at the end of the row with Gears icon. If the user is not created, it will be shown in red. To create user, click on the icon and system will create the new user.

When you click on the User icon, to add user, it will change to and after adding the user it will turn to

qms employee users


User created will inherit following from the employee :

  • Branch
  • Department
  • Access Rights
    • Approver : Will act as an Record Approver for the records created in his/her branch
    • HOD : Will be able to view/edit records created in his/her branch
  • Username = Employee email
  • Password = Employee email

Editing User

To edit existing user, click on against that employee. It will open User's Edit page.

edit user

From Edit user's form you can define following :

  • Change user's branch
  • Change user's department
  • Link user to some other employee
  • Reset use permissions
  • Assign multiple branches

You can also edit multiple user permission from User's index page.

edit multiple users

Click on the icons under Admin/View (HoD/View all)/Approver to toggle the permissions.


Approval process is not available for adding master records.

Next: User Access Control

More Features



With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.


Document Version Control

Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.



Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.



HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.


Access Control

Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.



Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.


Lossless Migration

With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.


Upload / Create

Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.


Scheduled Data Entry

You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.


Centralized Data

Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.


Drag and Drop

To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.


Digital Signature

Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.

What Clients Say?

The FlinkISO Online System certainly has revolutionized our business, it certainly allows us to work "smarter, not harder".

The online tracker, database, reports and graphs etc, have outperformed our initial system.

All the documentation is accessible at the press of a button, needless to say we are proud to be affiliated with you and with this level of professionalism.

Mrs. V. Donjeany
LEPRO Corporation CC, South Africa.

We have been using FlinkISO as our Quality Management Software for the past few years and we are extremely satisfied with the software and services offered.

The support team installed the software for us and worked with us to customize our Quality Management website which made the transition from a paper-based system to an online one effortless.

They always respond promptly to any questions or inquiries and have processed our web customization requests with speed and reliability.

I would highly recommend their services.

Priyangi Perera
Pro-Lab Diagnostics, Round Rock, Texas.

Siemens Ltd.
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