FlinkISO QMS Software
Ver 2.x QMS User Manual
Application Masters
Adding Application Masters
FlinkISO™ QMS Software requires following masters to begin with :
- = Branches
- = Departments
- = Employees
- = Users
Click on the required Masters Menu from the QMS dashboard to goto the required section. Once on the Index Page, click on button to add new record.
A form will open. Fill your required details and click Submit. A record will be created. To start with, add branches, departments, designations first. Incase you want to add multiple records in one go, use Add Bulk option.
Add Bulk button is available on the Add page of each master's section.
Adding Bulk Records
You can add multiple records using Add Bulk option. FlinkISO™ QMS Software uses CSV format to add bulk records. You need to seperate the records by <ENTER> (new line) inside the text area. Fields are seperated by COMMA.
Adding Multiple Branches/ Locations
Adding Multiple Departments/ Designations
Same as branches. Goto to respective department or designation section. Click Add. If you want to add bulk records, click Add Bulk
Adding Employees
Goto Employees section from manu and click button.
This will open employee add form.
Fill in the details and click submit, new employee will be added to the system.
Note:
Parent: Employee to whom new employee reports to.
Is Approver?: If the current employee can approve the records created.
Is HOD?: If current employee is head of any department.
Adding Employees (Add Bulk)
Click on Add Bulk button at the top in add page. It will open a new page as below :
You can add multiple employees, belonging to a specific branch, department & having common parent (reporting employee) at one go. If employees you are adding also have a common designation, then you can select the designation as well. Incase they have different designations, you can update them later from Employees's edit page. Click on publish if you want to publish these employees.
Following data is mandetory while you are creating employees :
- Employee Number/ ID number
- Employee Name
- Email (office / personal)
- Is HOD
- is Apprrover
- Branch
- Department
System needs this data in CSV (comma seperated values) format, where new record starts with <Enter>(new line). E.g
| 1, | Beatrice Hayes, | [email protected], | Yes, | Yes | <Enter> |
| 2, | Beatrice Hayes, | [email protected], | Yes, | Yes | <Enter> |
| 3, | Beatrice Hayes, | [email protected], | Yes, | Yes | <Enter> |
| 4, | Beatrice Hayes, | [email protected], | Yes, | Yes | <Enter> |
Adding Users
When you add users from this page, users wlil be automatically inherit following:
| Branch | Selected while adding employee |
| Department | Selected while adding employee |
| Username | Employee Email Address |
| Password | Employee Email Addresss |
| Admin | No |
| Approver | Yes |
| Can create custom tables | No |
| User who can see other user's records | Yes |
| You can change these user settings from user's page | |
For more on creating users, goto this page.
Note:
More Features
ONLYOFFICE Doc Editors
With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.
Document Version Control
Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.
Security
Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.
Validation
HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.
Access Control
Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.
Approvals
Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.
Lossless Migration
With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.
Upload / Create
Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.
Scheduled Data Entry
You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.
Centralized Data
Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.
Drag and Drop
To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.
Digital Signature
Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.
