Before you bigin with building your own Custom HTML Forms, here are some tips & guidelines you should follow.
FlinkISO Quality Management Software is build around a well knows quality management principle : Document what you do, do what you document. The entire application is built around this philosophy by combining FlinkISO Open Source QMS which allows you to build you own Custom HTML Forms with the help of amazing ONLYOFFICE Document Editors to handle the Document Management part. You can learn more about ONLYOFFICE Integration here.
Before creating any HTML Form, you must deliberate why are you creating a perticular Form, what data you would like to capture in that Form and what reports you would like to generate. Create your documents before creating any Form. Make sure you create all the required Masters while you are creating a Form. E.g. avoid adding Customer as a Text Field in Customer Complaints Form. Make use of Customer table and add Customer Name (customer_id) field as a dropdown, do same thing with masters while adding fields from master tables, use drop-downs. Note that, you can use your existing documents as it is and save them online with the help of ONLYOFFICE Document Editors. You can store data in existing document, or use the document only as reference or store data & document both. This option is available when you create any document.
Original Document is always protected from edits. When you create a HTML Form, copy of the document is created and linked with the HTML form. System either opens a document linked with the HTML table and not the original document.
For now, we will focus on some tips and important things to remember when you are building your QMS using HTML Form builder.
These readily available forms are created within the system without any coding. Similar to these forms, you can create your own forms & modules on-the-fly without any help from experts and with zero-coding.
Add Audit Schedules, Audit Checklists, Audit Findings, Assign findings to users with target dates.
Have complete control on your documents & processes. Lock documents which are under review.
Schedule management review meetings, send email alerts to invitees, assign agendas and more.
Record every Customer Complaint and assign them with target dates to users, send email alerts.
Create and track Corrective Actions performed. Use drag and drop to create the Custom Forms.
Add training details of employees or departments. Keep track of all the Trainings and Evaluations.
Use ready forms and add Devices/ Equipment list along with Manufacturer and Supplier Details.
Add Devices/ Equipment to the system. Define your Calibration Method and add Calibration Details as per defined.
You can customize all these existing modules & forms without any coding. You can add/ remove fields, change field locations, resize them, hide/ show fields on index page, restrict users from editing fields etc. You can also add your own business rules, email notifications, custom alerts & tasks and much more.
With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.
Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.
Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.
HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.
Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.
Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.
With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.
Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.
You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.
Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.
To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.
Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.
The FlinkISO Online System certainly has revolutionized our business, it certainly allows us to work "smarter, not harder".
The online tracker, database, reports and graphs etc, have outperformed our initial system.
All the documentation is accessible at the press of a button, needless to say we are proud to be affiliated with you and with this level of professionalism.
Mrs. V. Donjeany
LEPRO Corporation CC, South Africa.
We have been using FlinkISO as our Quality Management Software for the past few years and we are extremely satisfied with the software and services offered.
The support team installed the software for us and worked with us to customize our Quality Management website which made the transition from a paper-based system to an online one effortless.
They always respond promptly to any questions or inquiries and have processed our web customization requests with speed and reliability.
I would highly recommend their services.
Pro-Lab Diagnostics, Round Rock, Texas.