Reusable Processes
Administrators can define multiple approval processes and apply the appropriate workflow to new records.
Controlled decisions. Complete history.
Approval control on every record
Control every record/ data entered into the QMS software by in-built Approval Process. Approval process is available on every form available in the system, whether its available forms or custom forms built by users.
- Approval panels on every form
- Send a record through one or more approval steps
- Record the entire approval and response history
New approval workflow capabilities
Build the process your records must follow
Multiple Steps
Add multiple approval steps. The system progresses through them and publishes the record when the final step is approved.
Flexible Routing
Send each step to a Reviewer, Approver, HoD, Admin, Publisher, designation or selected user.
View or Edit Mode
Let an approver review the record as view-only or open it in edit mode to make necessary changes.
Any or All
Choose whether any assigned approver can approve the record or everyone in the approval loop must approve it.
Full History
Approval actions, responses and replies remain visible with the record and its exported PDF history.
Configure once. Route consistently.
Define approval processes and steps
Administrators can define one or many Approval Processes from the Auto Approval Process panel. For every step, select who should receive the record. The system then loads the appropriate users and guides every new record through the predefined process.
- Reviewer
- Approver
- HoD
- Admin
- Designation
- User
- Publisher
Control how decisions are made
Approval Mode and Type
View Only
The approver opens the record's View page, reviews the information and chooses the next action.
Edit
The approver opens the Edit page, can make necessary changes and then performs the next action.
Any
Any one of the selected approvers can approve and publish the record.
All
Everyone included in the approval loop must approve the record.
From preparation to publication
A clear approval lifecycle
- 01
Prepare
A user creates or updates a record, document or custom form.
- 02
Route
The record follows its predefined steps and reaches the appropriate authorized users.
- 03
Review
Approvers review or edit, then approve, reject or return the record with a response.
- 04
Publish
The record is published automatically after its required final approval.
Every record, document, process created in FlinkISO quality management software can go through approval process. While adding users, you can define whether a user is an approver. A user without approval authority must send records for approval before they can be published. Approval panels are available on parent forms, while child forms follow the approval status of their parent form.
Keep every participant informed
Notifications, responses and replies
When a record is sent for approval, the approver receives an email and a dashboard notification. The approver can approve it, reject it or return it to the preparer. Responses appear separately on the sender's dashboard, and the conversation can continue until the record is approved or rejected.
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Testimonials
We’ve been using FlinkISO for about a year, and it has become a key tool for managing our QMS for ISO 9001 and ISO 27001.
The platform is powerful yet straightforward—easy to navigate, quick to understand, and practical for day-to-day work. The team support is also excellent: fast, responsive, and genuinely helpful whenever we need it.
Overall, it’s a highly reliable solution and, in our experience, one of the best QMS tools available today.
The FlinkISO Online System certainly has revolutionized our business, it certainly allows us to work "smarter, not harder".
The online tracker, database, reports and graphs etc, have outperformed our initial system.
All the documentation is accessible at the press of a button, needless to say we are proud to be affiliated with you and with this level of professionalism.
We have been using FlinkISO as our Quality Management Software for the past few years and we are extremely satisfied with the software and services offered.
The support team installed the software for us and worked with us to customize our Quality Management website which made the transition from a paper-based system to an online one effortless.
They always respond promptly to any questions or inquiries and have processed our web customization requests with speed and reliability.
I would highly recommend their services.
