Change Control
Form Layout
Chage Control Document Header
Chage Control Document Details like name, number, revision number, prepared/ approved by etc.
Copy of Chage Control Document loads via ONLYOFFICE Editor
Main HTML Form with fields like change control number, initiated by, document to be changed, current status etc.
Approval Panel
Approval History
Control Of Document Process (View)
List of added records
Control Of Document Process : Audit Checklist (Add form)
Requires document
Document loads via ONLYOFFICE
Can add single record at a time
Follows its own Approval Process
Document Change Control Form
Prepare and add your Change Control Document & Change Control Process Document to the system. Change controll process document must be added as a chiild document to change control document. One the documents are added, you can create one table each form each document.
When you use our Available Forms, HTML form similer to the following will be added to the system with validations.
Control Of Document : Process
After adding change control form, proceed with adding Control Of Document : Process form, from the available forms.
This form will be visible to users when status of Change Control Form is Open. To add data for this form, use must goto View page of the Control Of Document record.
Additional Configuration
add your business rules!
Email Triggers
Configure your newly built HTML form to send automated email triggers to all the HoDs to login to the system and add their feedback/ responses under Control Of Document : Process form. They can view and add their responsed from the Document Change Control Form's view page.
Lock Record
You can Lock the document for which you are adding a change request for from the Change Control form's Lock Record section. Document selected under "Document For Change" field will not be available for edits and Notice Dislaying "This document is locked, as there is an open change request against the document." which have added under "Message" sectin will be displayed at the top of the document view page.
Available Modules
These readily available forms are created within the system witnout any coding. Similer to these forms, you can create your own forms & modules on the fly without any help from experts and with zero-coding.
Audit Management
Add audit schedule, Audit Checklist, Audit Findings, Assign findings to users with target dates
Audit ManagementChange Control
Have complete control on your processes. Lock documents which are under review
Change ControlManagement Review
Schedule monthly management review meetings, send email alerts to invitees, assign agendas
Management ReviewCustomer Complaints
Record every customer complaint and assgin them with target dates to users, notify HoDs
Customer ComplaintsYou can customize all these existing modules & forms without any coding. You can add remove fields, changes field locations, resize them, hide-show fields on index page, restrict users from editing fields etc. You can also add your own business rules, email notifications, custom alerts & tasks and much more.
More Features
ONLYOFFICE Doc Editors
With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.
Document Version Control
Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.
Security
Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.
Validation
HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.
Access Control
Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.
Approvals
Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.
Lossless Migration
With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.
Upload / Create
Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.
Scheduled Data Entry
You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.
Centralized Data
Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.
Drag and Drop
To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.
Digital Signature
Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.
